Terms & Condition
Acceptance of Terms and Subsequent Amendments
By using our websites, you fully and legally accept our terms and conditions. we reserve the right to modify these Terms at any time without prior notice. The most current version of the Terms will always be accessible via the link at the bottom of the Site. Continued use of the Site following the posting of any changes constitutes your acceptance of the revised Terms. Please review the Terms periodically for any updates or modifications. If you do not agree to the terms, you are not authorized to use the site.
Conference Registration Payment Methods
Different modes of payment:
Online Mode: Payment for registration can be made separately from the respective conference websites. We have two International Payment gateways: Stripe and PayPal. Both accept payments from all types of cards credit/debit, Visa, Mastercard, and Discover credit cards. American Express cards are not accepted for payment. All the cards must have international transaction enabled. For some payments respective may ask for authorization for completion of registration. We accept in all three currencies USD, EUROs & GBP.
Encryption and Security: the online mod of registration is secured and end to end encrypted. We don’t save or share credit card personal information anywhere, ensuring secure transmission of participant data.
Wire Transfer: Wire/bank transfer can be done from any country. We accept in all three currencies USD, EUROs & GBP.
Offline Mode: This mode of payment is only applicable for cash payment at the registration desk to the conference organizers.
Refund Policies
- Cancellations made more than 60 days before the conference start date will receive a full refund, minus a $150/€150/£150 administrative fee.
- Cancellations made between 59 and 45 days prior to the conference start date will receive a 50% refund.
- Cancellations made less than 45 days before the conference start date are non-refundable.
- Refunds will be processed within 30 days of receiving the cancellation notification and request should be in writing to Conference Mail ID & finance@c2pforum.com.
- The processed refund may take up to 9-10 business days to appear in your account or statement.
- E-poster fees are non-refundable.
- Discounted registrations are nonrefundable in cash or credit.
- In case of visa refusal, the refund policies will be as per time policies or can be transferred to any substitute or any other event only once.
Cancellation Policies
- We strictly adhere to our cancellation policies, and cancellations must be made in writing. we reserve the right to change these policies without prior notice.
- The Organizer holds the sole right to cancel or postpone the conference or webinar in the event of natural disasters, calamities, terrorist activities, pandemics, or other unavoidable and unforeseeable circumstances. Attendees will be informed of any such changes by the respective program managers.
- The Organizer will not be responsible for any loss or damage resulting from the substitution, alteration, postponement, or cancellation of an event due to circumstances beyond its control, including but not limited to force majeure, natural disasters, pandemics, sabotage, accidents, trade or industrial disputes, terrorism, or hostilities.
- If the conference or webinar is cancelled or postponed due to circumstances beyond the Organizer's control, registrations will remain valid for future conferences or webinars. The paid registration and accommodation fees will be automatically carried forward to future events. Refund policies will not apply in these cases.
- If a registrant is unable to attend the rescheduled conference or webinar date, they will be eligible to receive a credit for the full amount paid, which can be used to attend any conference within 12 months.
- The Organizer accepts no liability for personal injuries or for loss or damage to delegates' property during or as a result of the conference or webinar.
Accommodation Cancellation Policies
Respective conference hotels confirm hotel reservations from the organizers only after receiving of full payment. Booked accommodations can be cancelled before 45-30 days before the Check in date. It varies from country-to-country hotel policies. Less than 45-30 days of the event, change in the check in-check out date and cancellation will not be allowed and will not be entitled for refund.
Visa Info
- We urge the attendees to apply for visa in the due course of time ASAP. Registration fees does not include the cost of visa.
- C2P Forum will not contact any embassies for the issuance of visa. We can support by providing invitation letter from organization.
- Under C2P Forum cancelation policy, C2P Forum cannot be held responsible for any participants inability to obtain visas and visa issues cannot be regarded.
Insurance and Transportation
Insurance cost is not included in the registration. Registrants are responsible for their parking and transportation. Shuttle facility to and from airport to hotel varies from hotel to hotel. We request you to obtain correct information of the hotel from conference manager or directly from hotel.
Invitation Letters
Invitation letters will be issued only to the paid registered attendees.
Substitutions and Transfers
If the registrants are unable to attend for any valid reason are eligible to substitute to another speaker or delegate at least 30 days before the event, request should be made in writing to info@c2pforum.com.
Only fully paid registration including Accommodations (in case) are eligible for transfer of their registration fee to the conference scheduled for the following year, if it falls within 12 months from the date of the affected/cancelled conference. However, the organizers reserve the right to approve or deny such transfer requests, likely to manage logistical and administrative considerations. Discounted cost paid towards accommodation are not eligible to transfer. The registrations transferred are not eligible for any reimbursement.
Photos and Filming
Filming or recording the conference presentation are not allowed due to privacy concerns from the attendees. Organizer photographer will take the snaps which will be sent to everyone once we get them after editing post 15 days of the event. Participants not interested in filming need to inform in writing to the organizers in prior.
Unsolicited Commercial E-mail (Anti-Spam) Policy
- At C2P Forum, the privacy of internet users is of paramount importance to us and our customers. We are committed to supporting the protection of client and consumer privacy rights as a fundamental aspect of our business.
- Message Recipient Policy: Clients must consent to receive emails, advertisements, or promotions from us before any such communications are sent. Any recipient may request to be removed from our mailing list at any time, and we will promptly honour such requests. Additionally, we will thoroughly investigate any allegations of unsolicited messages.
- Policy Against Unsolicited Email Advertising: We strictly require that all emails from C2p Forum are sent only to clients who have opted to receive them. We prohibit any advertising of our brand and website via unsolicited email messages. Failure to comply with this policy will result in the termination of partnerships and/or affiliate accounts.
- Unsubscribe at Any Time: Each email sent by C2p Forum will include an easy-to-use unsubscribe link, allowing recipients to remove themselves from our mailing list at any time. If you receive a newsletter or email and decide you no longer wish to receive it, simply click the unsubscribe link at the bottom of the email.
Responsibility
Attendees are sole responsible for the content you upload during the submission process. You must obtain necessary permissions from content owners and indemnify C2P for any failures in obtaining such permissions. C2p will not be responsible for ant third-party content or external links on the website. The attendee will be solely responsible for all their belongings at the venue. Whatever be the reason the organizer will not be responsible for any stolen or missing items of attendees.
Authorization
By registering for the conference, you authorize C2P Forum to capture, record, and utilize your name, likeness, image, and comments. This includes the right to publish, reproduce, exhibit, distribute, broadcast, edit, and/or digitize these materials in publications, advertising materials, or any other form, worldwide, without compensation. Please note that photographing and/or videotaping during any session is strictly prohibited. For any queries, please contact us.
Miscellaneous
Heading in the terms and conditions are given for the convenience of readers. It is highly advisable to readd all the terms and conditions before proceeding as it is completer responsibility of the reader only. For any specific queries or clarification, it is advised to contact the conference manager and C2P directly.